The way to Join Your Wi-fi Printer to Wi-Fi

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Wireless printing is an extremely handy feature of modern printers, but it doesn't always work smoothly. Are you having trouble connecting to your wireless printer? Perhaps you're looking for a way to wirelessly access a wired printer?

Printer tips

Here is everything you need to connect your printer to Wi-Fi and start printing in Windows 10.

What you need to know before connecting your printer to Wi-Fi

The hype makes you believe that wireless printing is as simple as unpacking a new Wi-Fi enabled printer, connecting it to your network, and then pressing the push button of an application on your PC.

It's often not that simple.

Before you can print to your wireless printer in Windows, you must complete two steps.

  1. The printer must be connected to your Wi-Fi network

  2. You need to discover the printer in Windows and connect to it

Neither of these processes is particularly difficult, although they differ depending on the printer manufacturer.

Before proceeding, make sure your printer is on, ink, and at least a few sheets of paper are loaded. Also, keep in mind that the manufacturer's instructions are generally the same for your own models, but some differences may exist.

How to connect a Canon printer to Wi-Fi

How to connect your Canon wireless printer to Wi-Fi:

  1. Press the settings

  2. Use the arrow Selection button Device settings

  3. Press OK

  4. Choose LAN settings> OK> WLAN setup> OK

  5. Wait for the network discovery

  6. Choose the correct network and click OK

  7. When prompted, enter the password OK

Your Canon printer should now be connected to your wireless network. When prompted, print a test page. The IP address should be listed here, which you will need later.

How to connect HP printers to Wi-Fi

To connect an HP Deskjet, Officejet, and other type of HP printer to Wi-Fi:

  1. Press At home

  2. Use the arrows to scroll down the menu Wireless

  3. Press OK

  4. Choose Wireless Setup Wizard> OK

  5. Select the correct network and click OKThen enter the password

  6. Then confirm the details OK so that the printer joins the network

When you're done, choose To press to print a report, or Continue to complete the process. Make a note of the IP address if it appears.

How to connect a Brother printer to Wi-Fi

To bring your Brother wireless printer online:

  1. Press the blinking Wireless Internet access button

  2. Press Menu

  3. Press – (down) Find network then OK

  4. Next, choose the first option. WIRELESS INTERNET ACCESS and click on OK once again

  5. Press – to select 2. Setup Wizard, then click OK

  6. On the next screen, use the +/- (up / down) Buttons to search for your wireless network

  7. Select the network with OK

  8. Enter the password with +/- Scroll through characters and OK to confirm everyone (this takes a while)

  9. When prompted to apply settings, select Yes (Above)

  10. click OK to confirm

Make a note of the IP address if it appears.

Connect to a wireless printer on Windows

If the wireless printer is connected to your home network, you can find it in Windows and connect.

  1. In Windows 10, press Windows key + I.

  2. Go to Devices> Printers & Scanners

  3. click Add a printer or scanner

  4. Wait while the operating system searches

  5. If your device is listed, select it

  6. Follow the instructions to set up the printer and print a test page

You are done.

If the printer is not listed, click The printer you want is not listed to open add Printer Dialog. (You can also use Control Panel> Hardware and Sound> Devices and Printers> Add Printer.)

This method allows you to add the printer by name or search for it on your network. This last option probably won't work if it hasn't already. The easiest way is to use the printer's IP address, which you should already have written down:

  1. click Add a printer with a TCP / IP address or host name

  2. click Next

  3. Enter the IP address in the field Host name or IP address field

  4. Check the Query the printer box

  5. click Next once again

  6. Select the printer from the list with the Manufacturer and printer Discs

    Manually add a printer driver in Windows

  7. At this point you can click Windows Update or Have floppy disk to install the device driver

  8. click Next to install the driver automatically

  9. Enter a name for the printer and continue Next

  10. On the Printer Sharing screen, select the option Do not share this printer or enter approval details as needed

  11. Beat Next

  12. Print a test page if necessary then Finished complete

After successfully printing the test page, you can now print from any Windows app.

Installation problems? Try these tips out!

When a printer is not installed or connected properly, the reason is usually simple. The problem is, figuring out exactly why the connection can't be made can turn out to be a tedious process.

Is the printer on your network?

By default, the printer should show up in Windows Explorer even if you don't print to it.

If not, make sure the printer is turned on. If so, give it a try Ring Command from the Windows command line. In order to do this:

cmd commands

  1. Beat Windows + R.

  2. Enter cmd and click on OK

  3. Art Ring followed by the printer IP address

  4. Beat Enter

Ping devices in Windows 10

If that doesn't work, restart the printer and restart the router. Still no change? It's also worth restarting Windows at this point.

Is your wireless printer out of range?

If the printer appears online only occasionally, it might be out of range of your router.

You can check this by comparing the reliability when you are near the router. Better results indicate a printer that needs a permanent home within range of the router. Dead zones can result in WiFi not being received in certain parts of your property. So avoid placing it here.

Related: How to Eliminate a Wireless Dead Zone

If moving the printer is inconvenient, try a powerline adapter. These are available with Wi-Fi repeater functionality or you can simply connect your printer to the router via Ethernet using the electrical wiring in your house.

Use a different driver

Often, printers are compatible with drivers from older models. If you are having trouble installing the driver for wireless use, consider finding a driver for a legacy model. It should be a similar printer. For example, if you have a photo printer, try an older photo printer driver.

A better understanding of wireless networks can help

When setting up a wireless printer, connect the printer to your network and then print from a PC. Once you understand this basic two-step process, you can focus on the task at hand.

If the printer is running on your network, not only your PC can print. Any device on your network can send documents and pictures for printing.

Android print

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About the author

Christian Cawley
(1410 articles published)

Deputy Editor for Security, Linux, DIY, Programming and Technology explains. He also produces The Really Useful Podcast and has extensive desktop and software support experience.

Christian is an employee of Linux Format Magazine and a Raspberry Pi hobbyist, Lego lover and retro gaming fan.

More from Christian Cawley

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