Office 365 (or 365) represents a change in the way business and IT work. If you haven't seen it before, I strongly recommend that you schedule a demo with us as soon as possible. While it is similar to the Microsoft Office desktop suite that companies have been using for decades. Office 365 offers even more. It provides the critical tools you need to modernize your business environment, take control of your business, and bring business functionality to business at a low cost.
Office 365 was specially developed for the cloud and enables users to access and change your documents from any computer and smart device (e.g. tablet or phone) worldwide. The same cloud capabilities also offer collaboration benefits. Groups and teams can work on a single document or group of files at the same time to maximize productivity and save time from tight deadlines.
Productivity, security, and accessibility are some of the amazing benefits Office 365 has brought to modern businesses. Each has clear but obvious benefits that can be applied.
This blog article describes some of the lesser-known Office 365 benefits that may apply to your business. With these functions, which only apply to cloud-enabled office packages, you can regain and maintain control of your company in any work environment.
Helps you bring in external resources
There are times on projects where you need to work with outside companies. Whether with an outside accountant, bookkeeper, marketer, website designer or data entry processor; Your company should be able to take full advantage of the increase in staff if necessary. To do this, you may need to grant access to internal resources and systems.
This can prove to be a difficult balancing act as it can be difficult to provide useful access without disclosing confidential or sensitive information. Depending on your line of business, restricting access to sensitive data can be a key compliance issue that is required for all companies in your industry.
Instead of providing access to all of your data for free, Office 365 lets you share individual files or entire folders individually. You can use the data protection settings to define the scope of the system access you provide, except for a single file.
Files can also be protected by editing only or view-only access to protect data from accidental, malicious, or unauthorized changes. When the project is complete, access rights for external (or even internal) users can easily be removed.
Keep everything together in one place
Office 365 offers your company a single central platform for corporate communication and data storage. A unified system means less business time training and problem solving for employees.
When you use a single system, your data is always in one place you can access it. Data transfer and file sharing is simplified for all employees across the company and does not depend on whether they are physically in your office. Just by changing permissions or sharing links, anyone with an authorized account can access important files.
With the services based on Office 365 accounts, you can reproduce the structure of your physical business in the digital systems in a simple and uncomplicated manner. With the help of your unique domain to identify your company, every employee can be reached by both internal employees and external companies.
For example, email@example.com could be the address of your technical support manager. Using a unique business-related address like firstname.lastname@example.org provides both a professional contact and a useful account management system. It also provides an easy way to share email within the company.
If email@example.com has been your primary technical support contact for your customers, important emails may be ignored or completely lost if Jane is unavailable. With Office 365 services, other employees can easily access a shared mailbox (e.g. firstname.lastname@example.org) so no emails are ignored.
These simple but powerful tools ensure that you don't miss important communications from customers, suppliers or contractors. The Office 365 tool suite gives you a competitive edge to ensure that queries never fall through the cracks and your company maintains a highly professional reputation.
Maintaining complete control of your business doesn't have to mean sacrificing extra hours, tedious micromanagement, or building complex and costly systems. With Office 365 you can easily and easily keep control of your company.
You will be surprised how Office 365 can help you run and manage your business. You can contact us now at 661-263-4442 to help set up and run Office 365 the right way.