If you want to schedule an email on your Mac, there are several ways you can do it. Unfortunately, none of them use Apple's Mail app – it doesn't have any native scheduling capabilities. However, there are other ways to schedule email on your Mac.
You can either use an entirely separate email app, an Apple Mail plugin, or the often overlooked Mac Automator app. We'll show you below how to use these methods to schedule an email in macOS.
How to schedule an email with Automator
Automator is an Apple app that comes pre-installed on all Mac computers. You can automate a wide variety of tasks and actions by creating workflows and scripts.
If you want to explore some of the great ways you can use Automator, check out our list of time-saving Automator workflows. Today, however, we're only interested in how to use the app alongside the calendar to schedule an email in Mail. Just follow these steps to do it.
1. Create an email workflow
First, open the Automator app. You can find it in the Utilities Folder, or just go to it by using in Spotlight. Looking for Command + Space.
When the app opens, select new document. The app will ask you to choose a file type for your document. Choose use from the list of options, then press Choose.
Expand the list of options under library in the left menu and click e-mail. Find the New email message Option in the list that appears in the adjacent panel and drag it to the main window.
2. Compose your email message
Use the New email message Panel to compose the email you want to automate. As with a normal email, you can add multiple recipients as well as CC and BCC for any recipient.
If you have multiple email accounts associated with the Mail app, you can also choose from which account you want to send the message.
3. Create the email automation
Once you're happy with your message, it's time to set up Automator to send the email at a specific time.
Go back to the list of Mail Actions in the middle pane and find the option titled Send outgoing messages. Again, you have to drag and drop it into the main window. Make sure it goes under that New email message Action you just set up.
When you're done, go to File> Save. Make sure, that File format The drop-down menu is set to use before you meet him Save on computer Button.
4. Use the calendar to set the time and date for sending the email
To actually schedule the email, you need to have the calendar app and navigate to the date you want the email to be sent.
Create a new event on the date of Ctrl-click and select New event. In the window that appears, set the Starts Field up to the time when your email should be sent.
click on the Add notification, repetition or travel time Line to go to the alarm Drop down menu and select Custom inside. Set the Message with sound Drop down to open file.
the calendar Dropdown appears. Click on it and choose miscellaneous. In the Finder window that appears, navigate to the application workflow you created in Automator and click Choose.
Set the Minutes before Dropdown in the New Event window too At the time of the event before hitting OK.
5. Leave your Mac turned on
As long as you have set up the calendar entry correctly, your e-mail is now planned and should go out on time.
There is only one condition. In order for the scheduled email to work as expected, you need to make sure that your Mac is turned on and awake at the specified time. If it doesn't, your scheduled email will not be sent.
So it is best to schedule emails to be sent during times you know you are using your Mac when using this method. To schedule an email for a time when your Mac can't be turned on and awake, see the next section.
Other ways to schedule an email on Mac
If you have to plan on sending emails outside of your working hours, or if you just don't want to write your emails in Automator, you should try getting a plugin for the Mail app or using another email application .
There are some great native features that make Mail incredibly productive for professionals, but plugins can add even more functionality to the app, such as: B. E-mail scheduling. There are other Mac-friendly email applications that have email scheduling built in as well.
Below are the plugins and apps that we particularly recommend for planning your emails on your Mac.
1. Mail butler
Mailbutler is one of the best email productivity suites out there. In addition to Apple Mail, it also works with Gmail and Microsoft Outlook.
The tool can be integrated into your mail app and offers message templates, an email snooze function, reminders, task management, signature templates, email tracking and much more.
Most importantly, Mailbutler also lets you use Apple Mail to schedule an email. The tool is easy to use; it just adds a. added Send later Apple Mail & # 39; s button New message Window.
Send Later is a feature in Mailbutler's Essential plan that is free to use. However, when you use this, your emails will be sent with a Mailbutler watermark.
To avoid the watermark, you can upgrade to Mailbutler's Professional plan for $ 11 per month or $ 110 per year. There are also more expensive Professional + and Business plans.
You can try Mailbutler's 14-day free trial to decide if you want premium features. If you don't, the trial will move over to the Essential plan, which allows you to continue to schedule emails.
Download: Mailbutler (Free, subscription available)
MailSuite is a plug-in for the Apple Mail app. It consists of four components:
- MailTags: To label your messages by keywords, projects, importance, color and due date.
- Mail Act-On: An email automation tool for creating workflows that includes email scheduling.
- Mail perspectives: To customize the way you navigate your email messages.
- SigPro: A tool for creating email signatures.
Since it is a plug-in, you can use MailSuite to schedule emails directly in the Apple Mail app.
MailSuite is $ 80 for the first purchase, which is expensive but might be worthwhile if you have a lot of email planning to do. The app's annual upgrades are $ 45 per year, but you can always skip these and keep using the version you purchased.
When you're on the fence, MailSuite offers a free 30-day trial. Try the plugin and see if you like it enough to buy it for yourself and your Mac for quick and easy email scheduling.
Download: MailSuite ($ 80 plus $ 45 / year)
Airmail is a third-party email app developed for Macs, iPhones, and iPads that has built-in email scheduling.
The app supports multiple email accounts at the same time and lets you view them all in one inbox. It has iCloud sync, a wide range of themes, email snooze options, Touch Bar support, workflow creation for quick email sorting, and a Send Later feature for scheduling.
Airmail is technically free to download, but the app itself won't work without an Airmail Pro subscription unless you're using the 3-day free trial. An Airmail Pro subscription costs $ 2.99 per month or $ 9.99 per year.
It's a powerful app, and we think it's well worth the cost for the features it offers on top of email scheduling. But try the 3 day free trial to see if it's really for you.
Download: Airmail (subscription required)
If you prefer a free email app that allows email scheduling, we recommend giving Spark a try.
In addition to the Send Later feature, Spark lets you set up reminders, smartly search your inbox, snooze email, and share draft emails with other Spark users.
Spark is really pushing its Smart Inbox setup, which automatically sorts your emails based on what it considers most important and least important. The function can be useful, but it can also be imprecise at times.
However, it's still a free email app that allows you to schedule emails on your Mac, so we're sorry for some Smart Inbox mistakes.
Download: Spark (free)
The best ways to schedule email on your Mac
So what's the best way to schedule email on macOS? It depends on your needs.
As mentioned earlier, people who only need to schedule emails occasionally can get by with Automator. If you need to do the process regularly, a third-party tool or app may be more suitable.
You'll also need to decide whether to stick with Apple Mail or switch to a third-party email client. Whatever you choose, we hope our advice will help you find the right option for you!
The 7 best email scheduling tools you should try
Email scheduling tools let you email when an idea occurs to you and schedule it at a better time. Here are the best tools!
About the author
(46 published articles)
Jessica has been writing tech articles since 2018 and loves knitting, crocheting, and embroidering little things in her free time.
By Jessica Lanman
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