Eight Starter Suggestions for Managing Your Images Library on Mac

It is during these happy times that you need all the help that you can get to organize your photos on your Mac.

Let's see what else you can do with the Photos app to keep your photo and video collection vibrant and up-to-date. How to organize photos on Mac with Photos for macOS.

1. Set up folder

Photo collections can get out of control in a flash (no pun intended). However, you can keep them sorted in Apple Photos by setting up folders. Click on File> New Folder to get started.

Apple Photos: Folders vs. Albums

While albums and folders may sound interchangeable, there is actually a huge difference between them in photos. Albums let you organize your photos and videos, while folders help you organize your albums.

Folders can contain folders, as well as nested albums. However, albums cannot have children.

The folder structure is useful for managing collections of collections on a specific topic. For example, let's say you have a separate album for every trip you've ever taken with your family. Then it makes sense to bring all of these albums together under a single roof that can be your family vacation folder.

2. Mark people

When trying to manage photos on your Mac, it is handy to isolate photos from certain friends or family members. The Photos app knows this and will try to make it easy for you by allowing you to tag people on photos.

The app automatically scans faces that appear in your photos and collects them in the People Section of the sidebar. If you double-click a face, photos that contain that face will appear in all albums.

You can associate names with faces by clicking the Surname Option that appears when you hover your mouse over a face. After tagging people this way, you can search for their photos by typing their name in the search box.

We're adding a warning here: while tagging people in photos is great, you need to consider the impact face recognition has on your privacy.

3. Add location information

Organizing photos on your Mac by location is a great way to summarize vacation photos. All photos that have been assigned a location are displayed on an interactive map in the Puts Section of the sidebar. Click on the thumbnail that appears for a specific location and you will get a grid view of all the photos assigned to it.

Not all photos automatically collect location information. Some of them require you to add it yourself. To do this, first open a photo and click on the The information Icon that can be found at the top of the primary toolbar.

You should now see the photos The information Section in a pop-up window. Click on that Assign a location Placeholder at the bottom of this window.

Enter the location of your choice and click Enter, a small interactive map with the correct pin will appear at the bottom right. Note that you can also add a title, keyword, and description for the photo in this window.

You can place photos individually or in bulk. the process is the same for both. If you're not a fan of geotagging, you can always remove location data while sharing photos from your iPhone.

4. Turn albums into memories

If you click on memories In the Photos sidebar, you can see that Photos took your best shots and turned them into slideshows. With these special compilations, you're sure to rediscover some amazing photos that you've all but forgotten.

Apple doesn't always get photo selections right, however. Hence, you may want to erase some of the reminders created by Apple and turn albums into memories yourself.

Open any album and click that Show as a reminder Link so that the album is displayed under memories. If you want to view the album as a slideshow without turning it into a memory, click the Slide show link instead.

You can also view a series of photos as a slide show. To do this, click on the Play slide show Context menu option for the group of selected photos.

To play a selected memory, click on the play in the top toolbar and then on the Play slide show Button in the displayed menu. Note that you can also change the theme and background music for the memory in this menu.

5. Activate cloud sync

When you back up your photos to iCloud, you can access them from any internet-connected device. You'll be happy to know that even the edits you make on photos are synced to iCloud.

By making sure you have photo backups in multiple locations, you can recover from potential data errors without breaking a sweat.

If you want to use the cloud sync feature for your photo library, go to System Preferences> Apple ID> iCloud. There activated the photos Possibility.

Note that Apple only allocates 5GB of free space to each iCloud user. If you need to back up a large collection of photos, you will likely run out of space quickly. And sooner or later, you'll have to think about buying more iCloud storage or using an alternative photo app with more flexible cloud storage.

To access your iCloud synced photos online, you need to visit iCloud.com and sign in with your Apple ID.

6. Set up smart albums

With a handful of Mac apps, you can create smart groups to filter items based on one or more criteria. Photos is one of those apps and they call these special groups Smart Albums.

Smart albums come in handy when, for example, you want to filter photos that match a specific keyword or show a specific group of people. You can also use Smart Albums to isolate pictures that Photos couldn't sync with iCloud.

To start setting up a smart album, click File> New Smart Album. You will then get a pop-up window where you can choose conditions to filter photos from a number of drop-down menus. Once you've met these conditions, click on the OK Button. The album will then be displayed under My albums in the sidebar.

7. Repair the photo library

If the Photos app doesn't open or crashes too often, you can tell macOS to fix it. To do this, hold the possibility and Command line Buttons when you open the application.

Once you have the repair Button in the dialog box that appears, the built-in repair tool will do the rest. It fixes any database problems and inconsistencies to get the Photos app working again.

Depending on the size of your photo library, you may have to wait a bit. After the repair process is complete, Photos will restart by itself.

8. Create photo books and calendars

If you want to turn some of your memories into a photo book or calendar, for example, you can do so right from the Photos app. In addition, you can have the product delivered to your doorstep. To get started, hover your mouse over My projects in the sidebar and click on the plus (+) button displayed next to it.

You will be given a drop down menu where you can select the type of product you would like to see printed. As soon as you select that, the app takes over. It walks you through the process of choosing a theme, adding pictures, editing the layout, and ordering the product.

Combined with the Image Capture app, you can import your family's photos into a great book.

Mac photo management made easier

Now that you know the basics of Apple Photos on Mac, you are better prepared to keep your digital memories well organized. Make sure you don't make the usual photo management mistakes and you will be ready to make your photo albums a pleasure!

5 Photo Management Mistakes You Make (and How To Fix Them)

Organizing your digital photos can be a chore. And there are some mistakes that almost everyone makes. Fortunately, there are some easy solutions too.

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About the author

Akshata Shanbhag
(406 published articles)

Akshata was trained in manual testing, animation, and UX design before moving to technology and writing. This brought together two of her favorite pastimes – understanding systems and simplifying technical jargon. At MakeUseOf, Akshata writes about getting the most out of your Apple devices.

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