Do you often forget important tasks? If you own a Mac, there is a useful app that can help: Apple's Own Reminders. This easy-to-use Mac app is a quick and easy way to set reminders, tag other people, and more.
MacOS Big Sur brings a number of improvements to the app, but you don't have to be on Apple's latest Mac operating system to get started. In this article, we are going to show you that in order to stay on track, you need to get Reminders working and use its tools.
Step 1: basics of memories
In the simplest case, the Reminders app is very easy to use. Click Add List in the lower left corner, type a name and press Enter. If you can hover over the icon on the left and change its color, double-click the colored icon to the left of the list name, then click Edit.
In your new list, click either the + in the upper right corner or anywhere in the main window (where it says "No Reminders") to create a new reminder. Enter the text you want to be reminded of (for example, "take out the trash"), then add a date and time. You can do this using the buttons provided, but reminders will also understand if you type in something like "take out the trash at 6:00 pm tomorrow".
If you want to move a reminder to a different list, just drag and drop it. When you have completed a reminder, click the circle next to the title to mark it as done.
Finally, Big Sur lets you add emoji to your reminders and lists. To do this, click Edit> Emoji & Symbols and choose an option as you type.
Step 2: share a list
You may want to add other people to a reminder list so that they can also be notified when a reminder is due. To share a list, move the mouse pointer over a list in the left sidebar. You'll see a contact icon (a small silhouette inside a circle). Click on it, select your sharing method, click "Share" and fill in the recipient's details.
Once you've shared a list, you can assign reminders to someone you've shared with. Click the “i” button next to the reminder and select a person in the Assign To section.
Step 3: additional customization
The "i" button contains other useful tools. Select the In a place check box and enter a location to be notified when you get there, or check the When sending messages to someone check box and enter a name to have the reminder sent to you when you text them.
Below that is the option to have the reminder repeat either every day, every week, every month or every year, or on a custom schedule. If you want to repeat the reminder, you can also choose a date when the recurrence ends.
Finally, you can also set a priority for the reminder (low, medium or high) and add information in the form of a relevant web address or picture. If you want to add longer notes, you can do so under the title of the reminder in the "i" menu.
Step 4: use Siri's smart suggestions
In addition to being Apple's voice assistant, Siri supports many of your Mac's smarter features too. This is also the case with memories. Siri picks up the words you use when entering a reminder (such as "tonight" or "noon") and adds information based on them.
New to MacOS Big Sur is Siri's ability to use information from the Mail app to notify the reminder suggestions. For example, if you have been in regular contact with someone in Mail and then type their name into a reminder, Reminders suggests them as a contact to add.
Similarly, Siri can suggest dates, places, and times for reminders based on tasks you previously created, saving you time and effort.
Step 5: organize your memories
There are several ways that you can organize your memories and keep them neat and tidy.
The first is to create a list group. When you've created two or more lists, click File> New Group. The currently selected list is added to the group, and you can add more lists by dragging and dropping them. This is a useful way to keep unrelated lists separate. For example, you can create one group for family lists and one for personal lists.
Reminders go beyond simple groups by using smart lists. These are lists that are filled out according to certain criteria. The default values in reminders are Today, Scheduled, Flagged, and All. Today is useful for seeing what you have on your plate without, for example, clicking through all of your separate lists.
MacOS Big Sur has some little tools to help you manage these smart lists. You can now rearrange them in the sidebar into a more helpful layout or hide Smart Lists that you don't need.